Wilkes County Schools

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Human Resources - WCS Job Descriptions » Exceptional Children's Data Manager

Exceptional Children's Data Manager


An employee in this class is responsible for gathering and managing a wide variety of records that are required in an Exceptional Children Program.  Procedural manuals are available for most of the work from which the employee plans the sequence of steps to be undertaken.  The employee is expected to develop other procedures for non-complex activities.  Errors may result in lost or destroyed critical financial or student record data.




Tracks paperwork and timeliness related to referral, evaluation, placement and re-evaluation of individual students, notifying appropriate personnel of due date.


Verifies compliance of individual student records with State and Federal regulations.


Gathers required records for transfer students.


Provides guidance to school staff in efficient recordkeeping and understanding compliance issues.


Compiles data for exceptional children reports to federal, state or local agencies.


Compiles data and other information for non-routine requests by the State Board of Education, the General Assembly, the local school board and the school system’s administrative team.


Maintains records relating to properties of the Exceptional Children Program such as computers, software, journals, books and other materials.


Identifies needed information and gathers this for the program administrator to use in planning budgets.


Participates with the administrator in developing and implementing a recording and tracking system for students who exit the program in order to evaluate the effectiveness of the program.




Some education in office and business practices beyond high school with a year of experience in computer data base management, spreadsheets and collection and reporting of data or an equivalent combination of experience and education.




Must be physically able to operate a variety of equipment and tolls including computers, scanners, adding machines, computer software, computer hardware, sharing devices, etc.  Must be able to exert up to 10 pounds of force occasionally, and/or up to 5 pounds of force frequently, and/or a negligible amount of force constantly to move objects. 


Requires the ability to read a variety of correspondence, manuals, newsletters, journals, etc.  Requires the ability to prepare reports, forms, training materials, system documentation, etc. using prescribed formats. 


Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions.





Working knowledge of data and information collection systems, including computerized ones.


Some knowledge of basic accounting procedures.


Ability to learn and comprehend the laws and regulations governing exceptional children programs.


Ability to develop procedures for recordkeeping and retrieval.


Ability to maintain accurate records.


REPORTS TO:      Director of Exceptional Children

FSLA STATUS:    Non-Exempt



The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.