Nature of Work

Duties and Responsibilities

• This employee is the bridge of the Central Services Finance Office to our Schools. This person serves as the main point of contact for School Treasurers.
• In short term absences of a School Treasurer this employee will help ensure the main requirements of the office are met.
• Upon hiring of School Treasurer, this employee will be integral in the training of the financial processes for the school.
• Provide support to individual schools through communication, periodic school visits, desk audits, and on-site mid-year and year-end audits, as well as sharing workshop and meeting information.
• Helps track progress of school spending towards allocations to ensure good use of all allotments.
• Schools must be billed on a monthly basis for expenditures made by the Central Office which ultimately need to reside on the individual school's financials. The employee will ensure that all billings are collected and the accounts balance at year-end.
• Works with individual schools with monthly financial reporting and year-end processes.
• Summarizes data from various budget codes in comprehensive reports with limited instructions as required for auditing purposes of all funds and continued funding.
• Grant maintenance/reporting which involves collecting and compiling data, and submitting a request for reimbursement on a monthly basis for qualifying expenses.
• Ad hoc reporting.
• Attend meetings as necessary for assigned department/grants.
• As a Central Office staff, we rotate duties at the reception area to ensure the receptionist is given a break and lunch.
• Performs other related work as required.
• Within the Finance department will be cross-trained on certain tasks so as to serve as a backup in case of a short-term absence in staff.

Knowledge, Skills, and Abilities

• Knowledge of generally accepted accounting practices and principles;
• Knowledge of finance requirements for federal, state, local, and school system fiscal regulations, policies, and procedures;
• Knowledge of Microsoft Office, specifically Word and Excel; Google Apps; with ability to adapt to change in technology;
• >Strong skills in budget, purchasing, and invoice procedures;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to meet deadlines and adaptable to performing under stress or in emergency situations;
• Ability to proofread documents and prepare clear and comprehensive reports with accuracy;
• Ability to maintain confidential information;
• Ability to create and/or follow Standard Operating Processes (SOP) and/or reports, and/or manuals;
• Ability to cross-train within the department to increase flexibility of the team;
• Work is considered light physical work, requiring the exertion of up to 10 pounds of force on occasion.

Education, Training, and Experience

• High School diploma
• Prefer - Associate's degree in business, accounting, or closely related field;
• One to Two years of experience in finance, bookkeeping, or accounting technical work;
• An equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to successfully perform the essential duties ofthe job.