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2016-17 Board Meeting Minutes » October 3, 2016

October 3, 2016

Summary of Board Minutes October 3, 2016


The Board of Education of the Wilkes County Administrative Unit met in a regular meeting at 5:30 p.m. Monday, October 3, 2016 in the Arnold and Becky Lakey Boardroom at 613 Cherry Street, North Wilkesboro, North Carolina 28659.


Present for meeting were Chairman Mr. Randall “Rudy” Holbrook, Vice-Chairman Mrs. Sharron Huffman, Board Members Mr. Darren Shumate, Mr. Kirk Walker and Mrs. Leslie Barnes.  Also present were Superintendent Mr. D. Mark Byrd, Associate Superintendent Ms. Anna Lankford, Executive Director of Personnel Dr. Westley Wood, Chief Technology Officer Ms. Julie Triplett, Director of Maintenance Mr. Bergie Speaks, Director of Development Mr. Dennis Huggins,  Director of Student Services Ms. April Marr, Director of Transportation Mr. Eric Barker, Director of Pre-K & Elementary Education Dr. Susan Blackburn, Director of Exceptional Children Ms. Tracee McManus, Director of Child Nutrition Dr. Vickie Hugger, Director of CTE, Career & College Promise & Safe Schools Mr. Wayne Shepherd, Director of Secondary Education/Dean of Wilkes Early College High School Dr. Donna Cotton, Director of Athletics and Healthful Living Mr. Chris Skabo, AIG Coordinator Ms. Angie Lamb, and Executive Administrative Assistant Ms. Carolyn Triplett.


Prior to calling the meeting to order, Chairman Mr. Rudy Holbrook recognized Board Member Ms. Leslie Barnes to lead the Invocation.


On a motion by Mrs. Huffman, seconded by Mr. Shumate and duly carried, the agenda was approved as presented.


Chairman Mr. Randall “Rudy” Holbrook recognized Superintendent Mr. D. Mark Byrd for the Devotion and Pledge of Allegiance. Mr. Byrd announced that October is National Principal’s Month.  Mr. Byrd challenged everyone to take a few moments to say

a word of thanks or appreciation to our Principal’s and Assistant Principals for their work and dedication that they put in each day. 

Dr. Westley Wood, Executive Director of Personnel gave a special recognition to two employees that have exemplified commitment on a daily basis.  Both employees combined have almost 67 years of experience with Wilkes County Schools.


Mrs. Linda Johnson will retire effective November 1, 2016 with 25.6 years of service to Wilkes County Schools.  During her career Mrs. Johnson has worked for five different superintendents and eight different supervisors.  Mrs. Johnson has indirectly been responsible for the success of many directors and supervisors through the years.  She is a true example of professionalism and has a distinguished work ethic.  We wish Ms. Johnson much success in her retirement.


Mrs. Brenda Doyle will retire effective November 1, 2016 with 41.3 years of service to Wilkes County Schools.  Over the course of her career she has worked for six different superintendents and nine different supervisors.  She currently works in the Finance Department as the AS400 System Operator.  Mrs. Doyle has been a valuable asset to Wilkes County Schools.  She is a genuinely good hearted person. She always maintains a professional attitude and appearance.  We honor Mrs. Doyle and wish her much success in her retirement.


Dr. Vickie Hugger, Director of Child Nutrition gave an update on the Child Nutrition Team.  Dr. Hugger introduced her team.  While this team is seldom in the public spotlight; they are recognized across the state for their innovative service, depth of experience and award-winning effort to nourish the children of Wilkes County. The team has been recognized in each of the last five years by “No Kid Hungry NC” for their strong and innovative service models.  The team is as follows:


Debbie Hall, Bookkeeper

As bookkeeper for the Child Nutrition department I perform several duties.  I manage the payroll for school sites which consist of around one hundred and forty employees, prepare purchase orders for repair parts, order parts for the kitchen equipment, plus handle the receiving invoices and paying them.  I check the deposit reconciliations daily from the cafeteria managers to make sure they match with the bank deposit and recheck the edit exceptions.  At the end of the month I gather all information from the Meals Plus Program and double check all figures.  Four times a year the financial report has to be completed and submitted to DPI.  Also, I’m the student eligibility specialist as well.  Applications once received have to be processed and entered into the system, and we are required to verify 4% of those applications for accuracy.


Shirley Anderson, Food Procurement Specialist

As the Food Procurement Specialist, Ms. Anderson works with the cafeteria managers with ordering foods on a weekly basis.  Also other tasks include, Purchase Orders, bid documents, maintain software, training of cafeteria staff, conduct yearly on site reviews at the schools, and close inventories which will create the transaction summaries for the end of the month reports.  Ms. Anderson is an employee who can go out and work in any kitchen if needed.


Wanda Lowe, Menu Planner

As Menu Planner it requires many responsibilities, such as nutrient analysis and to prepare the production records for the Manager’s to use daily out in the kitchens to record the process of the meals for the day.  I research for new products to offer on the four week menu rotations for K-5, Middle School and High School breakfast and lunch.  We have guidelines and requirements from the USDA that I am required to follow.  I do site reviews that are required by DPI Child Nutrition Department.  Twice yearly I complete a week long Nutrient Analysis on breakfast and lunch for all three grade levels and send to our DPI Child Nutrition Consultant to make sure that when I prepare the menus that I have met all Federal and USDA requirements.  Also, we ensure that all health concerns are met like food allergies, diabetes and other medical issues regarding the handling of food.  Our nurses use the nutrient analysis to check carbohydrates to ensure the proper dose of insulin from our diabetics that are insulin dependent. 




Michael Pardue, Warehouse Manger

As Warehouse Manager, my duties include receiving food and other needed products from the NCDA, vendors, storing those goods in the warehouse on a first in first out basis; receiving and assembling equipment needed in our kitchens, pulling weekly orders from Café Managers’ and delivering food and other needed products to each school on a weekly basis, and performing minor repairs in the kitchens. I monitor the freezer and cooler temperatures in all twenty-one schools and at the Bradburn Center.  Also, I monitor the Summer Feeding Program to make sure our kitchens have the needed food to feed the children of our county during the summer months.


Terre “T” Haynes, Supervisor

Ms. Haynes supports each Cafeteria Manger in all of our twenty-two schools. By being a support team member Ms. Haynes does training that is required for our summer feeding program.  My job also includes preparing our ala-carte menu, YMCA snack menu rotation and any on-site reviews of which we are required to do yearly. 


Chairman Mr. Holbrook asked if anyone had signed up for public comments.  No one had signed up.


On a motion by Mr. Walker, seconded by Mr. Shumate and duly carried, the minutes for September 12, 2016 was approved as presented.


On a motion by Mrs. Huffman, seconded by Mr. Shumate and duly carried, the personnel report and blue sheet were approved as presented.


Resignation(s) and/or Retirement(s)


Wanda Parsons – Teacher Assistant – Wilkesboro Elementary School

Retirement effective – January 1, 2017 with twenty-six years of service


Sharon Spears – Custodian – Millers Creek Elementary School

Retirement effective – January 1, 2017 with thirty years of service





On a motion by Mrs. Huffman, seconded by Mr. Walker and duly carried, the Out of County/Overnight Field Trips were approved as presented. They are as follows:



School                                     Group                          Destination                     Dates


All Middle Schools                            GearUp Selected Students   Boone, NC                       10/07/2016-10/09/2016

                                                                                                       Blowing Rock, NC


North Wilkes High School                Student Athletes                    Durham, NC                    10/21/2016-10/23/2016


Wilkes Early College High School    Outdoor Adventures Club     Roaring Gap, NC             10/28/2016-10/29/2016


West Wilkes High School                 Chorus                                  Winston-Salem, NC               11/05/2016-11/06/2016


Wilkes Central High School              Chorus                                  Winston-Salem, NC         11/05/2016-11/06/2016    


West Wilkes High School                 EV Team                              Raleigh, NC                     11/11/2016-11/12/2016


Wilkes Central High School              Golf Team                             Myrtle Beach, SC            12/19/2016-12/21/2016       


Wilkes Central High School              Choral                                   Mars Hill, NC                    02/03/2017-02/04/2017 


East Wilkes Middle School               Eighth Grade                        Washington, D.C.             02/23/2017-02/25/2017


Wilkes Early College High School    Eleventh Grade                     Raleigh, NC                     03/09/2017-03/11/2017

                                                                                                       Wilmington, NC

                                                                                                       Myrtle Beach, SC                                          


Wilkes Early College High School    Ninth and Tenth Grade         New York, NY                  03/21/2017-03/24/2017 

                                                                                                       Hershey, PA


Wilkes Central High School              Choral                                    Port Canaveral, FL          04/16/2017-04/21/2017       

                                                                                                        Nassau, Bahamas


East Wilkes High School                  Band and Chorus                   Orlando, FL                     04/19/2017-04/22/2017



On a motion by Mrs. Huffman, seconded by Mr. Shumate and duly carried, the Exceptional Children’s Contract with Staffing Options and Solutions, Inc. was approved as presented.


Associate Superintendent Ms. Anna Lankford presented for discussion the School Improvement Plans for 2016-2017.  School improvement plans are written each year following a very thorough school-wide reflection process that involves the principal, school improvement team and parents.  As defined in, G.S. 115-C-105.37, low performing schools are those that receive a school performance grade of D or F and a school growth score of “met expected growth” or “not met expected growth”.  Schools identified as low performing must develop an improvement plan that specifically addresses how the school will improve both the school performance grade and school growth score.  Also, schools must notify parents of the low performing status. North Wilkes Middle School and C.C. Wright Elementary School are submitting their plans for approval to meet the requirements of this general statute.


Chairman Mr. Holbrook had the following announcements: 


October 25, 2016 – First Grading Period Ends

October 26, 2016 – Required Workday

October 27-28, 2016 - Optional Workdays

October 31, 2016 – Second Grading Period Begins



Chairman Mr. Holbrook announced the next meeting to be November 7, 2016.  This meeting will be held in the Arnold and Becky Lakey Boardroom located at 613 Cherry Street, North Wilkesboro, North Carolina. The meeting will begin at 5:30 p.m.


On a motion by Mr. Shumate, seconded by Mrs. Huffman and duly carried, there being no further Business, the board adjourned at 6:18 p.m.