All purchases of equipment, materials and supplies will be made in accordance with applicable laws and regulations, including Chapter 143 Article 8 of the North Carolina General Statues, Board of Education Policy, and any school system purchasing procedures. For purchases and contracts valued at $1,000 or more, the Board of Education will obtain certification from each bidder or vendor affirming that it is not listed on the state treasurer’s “Final Divestment List,” as required by G.S. 147, Article 6E. All employees involved in purchasing are expected to be familiar with these requirements.
When competitive bidding is not required, purchases should be made under conditions which foster competition among potential vendors. Purchase decisions should be made after considering price, quality, suitability for specified need and timeliness of delivery and performance. The Wilkes County Board of Education will not enter into a contract with any supplier or contractor when performance on any previous contract has been found to be unsatisfactory by the superintendent or the Board of Education.
Records of all informal bids will be kept but will not be available for public inspection until the contract has been awarded. Such records should include the date the bid is received, from whom it is received, and for what item it is made.
Legal References: G.S. 115C-36, -522; 133-33; 143-52, -53.1; State Division of Purchase and Contract Purchasing Manual
Cross References: Contracts with the Board of Education (policy 6420), State Purchasing Requirements for Equipment, Materials and Supplies (policy 6430)
Adopted: January 9, 2006
Revised: January 31, 2011; February 4, 2019