The Wilkes County Board of Education is the sole agency authorized to execute formal contracts between the school district and any firm or person offering to provide materials, equipment or services to the school district. Creditors are on notice that the Board of Education may choose not to honor contracts made without proper authorization by designated school or school district officials.
A. AUTHORIZATION TO ENTER INTO CONTRACTS
No contract requiring the expenditure of funds may be agreed upon unless the budget resolution adopted pursuant to Board of Education policy 8110, Budget Resolution, authorizes the expense and there is a sufficient unencumbered balance to pay the amount to be disbursed. (See policy 6421, PreAudit Certification.) Any contract involving expenditures in excess of $5,000 must be reviewed by the Board of Education attorney and approved in advance by the Board of Education. Unless otherwise prohibited by statute or regulation, the superintendent or his or her designee is authorized to enter into contracts or approve change orders involving amounts up to $1,000.
To provide greater flexibility at the school level, the superintendent also may establish circumstances in which principals may enter contracts involving amounts up to $1,000. The superintendent, with appropriate involvement of the finance officer, will establish any procedures necessary to ensure fiscal accountability and reporting by principals who enter into contracts.
B. CONTRACT FORMS
Any contract forms developed for use by a school or the school district must be reviewed by the Board of Education attorney.
C. LEASE PURCHASE CONTRACTS
Any request to enter lease purchase contracts as authorized by G.S. 115C-528, regardless of dollar amount, must be approved by the finance officer. After considering the principal and amount of interest, the superintendent must determine that the lease purchase is a fiscally prudent choice that is consistent with Board of Education policy.
The finance officer will provide the Board of Education with periodic reports on lease purchase contracts, including the amount of the principal, interest paid and the amount of the outstanding obligation.
D. OTHER APPLICABLE POLICIES AND LAWS
Purchases will be made as required by the State Division of Purchase and Contract. All contracts involving construction or repair work or purchase of apparatus, supplies, materials or equipment must be undertaken in compliance with Chapter 143 of the North Carolina General Statutes and Board of Education policies.
Legal References: G.S. 115C-36, -47, -440, -441, -522, -528
Cross References: Pre-Audit Certification (policy 6421), Budget Resolution (policy 8110)
Adopted: January 9, 2006