NATURE OF WORK
An employee in this class performs technical-clerical work preparing and maintaining a variety of computer databases pertaining to the Career and Technical Education Program within the local system. They also assist teachers in serving at-risk, disadvantaged, and other Special Populations as appropriate within the guidelines of CTE and VoCATS instructional model.
DUTIES AND RESPONSIBILITIES
Responsible for student enrollment reports (VEIS3), concentrator follow up report (VEIS4), employer follow up report (VEIS5), VoCATS Postassessment test set up and read aloud tests.
VEIS (Vocational Education Information System) Work with the EC department to collect relevant data to identifying Special Population students enrolled in the Career and Technical Education programs. Once collected and verified, this data is used to process the VEIS reports. Constant proofreading of student records coupled with updating corrections into NC WISE is a critical necessity for records matching those within the NC Department of Public Instruction. VEIS reports are vital components of the CTE Local Planning System.
VEIS 3 This Enrollment Report collects student enrollment, demographic and special populations information on every student in grades 6 - 12 both fall and spring semesters. The VoCATS Postassessment bubble sheets are preslugged using this information.
VEIS 4 The Concentrators Follow - up Data is used in determining the attainment of performance mandated in the 2006 Carl Perkins Act.
VEIS 5 The Employer Follow is a tool used to evaluate Career & Technical Education Program offerings based on the opinion of those who employ the student products.
VoCATS Postassessment Test Duties
Establish and maintain open lines of communications with NC WISE Data Managers from high schools and middle schools at all times. Work with Data Managers to correct any errors.
Duplicate number and package VoCATS interim assessments and postassessments for all high schools both fall and spring semesters. Make sure all Special Populations have the correct testing material for their specific modification.
Deliver and pick up, CTE VoCATS Postassessment test and Audacity Read Aloud CD's to the high schools.
Assist with the coordination, administration, and scanning of CTE interim assessment and CTE postassessment testing for all high schools.
Assist with uploading VoCATS testing data to the Department of Public Instruction. Assist with reporting VoCATS interim and postassessment scores, and other information, in a form that is useful to administrators, teachers, principals, and the Director of Career and Technical Education.
Coordinate the Audacity Read Aloud. Beginning in the spring of 2008 we began using Audacity Read Aloud Testing for students needing this testing modification. Audacity is a program used to prerecord CTE Postassessment Test. The postassessments are read by an authorized person and saved to a CD for each individual student with modifications. Students use media player on individual computers to access their CTE Postassessment. This greatly reduced the number of administrators and proctors needed at each school.
Additional Duties
Communicate with the VoCATS Director regarding the status of VoCATS software, and materials.
Maintain a professional relationship with Wilkes Community College registrar and assist in distributing articulated credit earn by students to such person.
Work with school based data mangers to ensure that earned articulated credit is dooly noted as such on student transcripts.
Assist in gathering data related to curriculum content and instruction.
Attend monthly VoCATS Regional meetings. Currently serving as Secretary/ Treasurer of the VoCATS Western Regional USERS Group Wilkes County Schools
Attend department chairperson and other meetings as required by the CTE Director.
Maintain a checklist for test booklets and accountability statements making sure all tests and accountability statements are accounted for.
Maintain an organized filing system for VoCATS records, and assist with gathering information for any state or federal audits.
Attend opportunities that offer Staff Development for Career and Technical programs including DPI sponsored Summer Conference.
Provide teachers with appropriate instructional management resources such as blueprints curriculum guides, equipment lists and/or vendor generated curriculum resources.
Assist in using the LEA Student Information Management System (NC WISE) in developing reports and testing rosters.
Performs other related work as required.
MINIMUM TRAINING
Graduation from high school with 1 – 2 years of clerical or office support experience; or an equivalent combination of experience and training.
ESSENTIAL JOB FUNCTIONS
Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc.
Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Requires ability to speak and/or signal people to convey or exchange information.
Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.
Must be able to communicate effectively and efficiently in standard English.
Requires the ability to handle a variety of office machines, etc.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of the operations of the department.
General knowledge of common word processing, spreadsheet and file maintenance programs.
General knowledge of the principles of organization and administration.
Ability to transcribe information and to prepare standardized forms, letters and reports from that information.
Ability to operate common office machines.
Ability to process documents such as purchase orders, invoices, etc.
Ability to sort and distribute documents.
Ability to maintain complete and accurate records and to develop standard reports from those records.
Ability to respond to questions based on considerable knowledge of the department.
Ability to understand and follow oral and written instructions.
Ability to type accurately at a moderate rate of speed.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
REPORTS TO: Director of Career Technical Education
FSLA STATUS: Non-Exempt
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.